Services / Purchase-to-Pay

Accounts Payable

We streamline your accounts payable operations with automated invoice capture and matching, timely payment execution and detailed financial oversight. Our scalable back-office team covers vendor management, reconciliations, reporting and analytics, delivering efficiency, transparency and control.

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How it works

Accounts Payable workflow

8 connected steps, from first touch to final report, with automation handling the routine work and our team in control. Select any step to see exactly what is included.

01Invoice Receiving & Processing
- Automated invoice capture from email, PDF and supplier portals
- Automated validation: duplicate checks, supplier details, tax numbers
- Invoice saving in finance drive
- Smart cost center/department code suggestions, reviewed by our team
02Invoice Matching & Verification
- Automated three-way matching against PO and goods receipt
- Digital non-PO approval flows
- Tolerance policies for minor discrepancies
- ERP recording
03Payment Processing
Approved — payment execution
- Validating payment method
- Payment runs scheduled to capture early payment discounts
- Payment run authorization / dual approval
- Initiating payments in bank / issuing checks
- Foreign currency / multi-entity payments
- Recording payments in ERP
- Communicating with vendor on payment
Rejected — dispute resolution
- Flag & document discrepancy
- Liaise with vendor to resolve
- Resubmit for approval
04Vendor Management
- Vendor master file maintenance and ERP onboarding
- Tax and compliance documentation collection
- Bank account verification and change management, with automated checks to help prevent payment fraud
- Contract and payment terms management
05Cost Control & Budgetary Management
Alignment of payables spend with budgets, cost centers and approval limits, with automatic alerts when spend nears its limit.
06Vendor Reconciliation
- Periodic vendor statement reconciliation
- Automated duplicate payment and anomaly detection
07AP Back Office Support
- Query resolution, vendor relationship building, stakeholder coordination
- Segregation of duties and internal controls
- Complete digital audit trail
08Reporting & Analytics
- Aging payables reports and dashboards
- Data-driven cash flow forecasting
- Period-end accruals reporting